Privacy Policy

Last updated: 12/24/2025

1. Introduction

Semantica ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

2. Information We Collect

2.1 Information You Provide

  • Account Information: Email address, password (hashed), and authentication credentials
  • Content: Records, notes, and other content you save to the Service
  • Payment Information: Processed securely through PayPal (we do not store credit card information)

2.2 Automatically Collected Information

  • Usage data and search queries
  • IP address and browser information
  • Device information

3. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve the Service
  • Process your searches and return relevant results
  • Process payments and manage subscriptions
  • Send you service-related communications
  • Ensure security and prevent fraud
  • Comply with legal obligations

4. AI Processing

Semantica uses OpenAI's API to generate embeddings for your content, enabling semantic search. Your content is sent to OpenAI solely for the purpose of creating these embeddings. OpenAI's use of your data is governed by their privacy policy. We do not use your content to train AI models.

5. Data Storage and Security

Your data is stored securely in our database. We implement industry-standard security measures including:

  • Encrypted data transmission (HTTPS)
  • Hashed passwords (bcrypt)
  • Secure authentication tokens
  • Regular security audits

6. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

  • Service Providers: With third-party services (OpenAI, PayPal) necessary to provide the Service
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

7. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Delete your account and data
  • Export your data
  • Opt-out of marketing communications

To exercise these rights, please contact us using the support email in your account settings.

8. Cookies and Tracking

We use cookies and similar technologies to maintain your session and improve the Service. You can control cookies through your browser settings.

9. Children's Privacy

Our Service is not intended for users under the age of 13. We do not knowingly collect personal information from children under 13.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through the Service.

12. Contact Us

If you have questions about this Privacy Policy, please contact us at the support email provided in your account settings.